User Management

Adding, updating and deleting users in ServiceNow.

A global administrator manages the individuals who can access ServiceNow by defining them as users in the system and assigning them to role/groups.

Please refer to the following pages:

Requirements - to understand more about app roles, their proxy users, and 1E roles
Preparation for Basic Authentication - how to set up proxy users and roles in 1E

Roles provided by 1E Core app

Access to features in the 1E Core application is handled by three roles created in ServiceNow when the application is installed, as shown in the following table.

Role name	Additional ServiceNow roles required	Description
x_1e_core_connect.admin	n/a	This role allows its users to configure and set up the 1E Core application. ServiceNow admin users must change their application scope to 1E Core in order to configure the application, and retrieve instructions.
x_1e_core_connect.tenant_user	n/a	This role allows its users to use all 1E ServiceNow applications except for the 1E Core application. The role is inherited by the roles used by the 1E ServiceNow applications. This role allows its users to access the x_1e_core_connect_domain_api_configuration table.
x_1e_core_connect.user	n/a	This role allows its users to use all 1E ServiceNow applications except for the 1E Core application. The role is inherited by the roles used by the 1E ServiceNow applications. The role is inherited by the 1E ServiceNow solution roles.

Role name

Additional ServiceNow roles required

Description

x_1e_core_connect.admin

n/a

This role allows its users to configure and set up the 1E Core application.

ServiceNow admin users must change their application scope to 1E Core in order to configure the application, and retrieve instructions.

x_1e_core_connect.tenant_user

n/a

This role allows its users to use all 1E ServiceNow applications except for the 1E Core application. The role is inherited by the roles used by the 1E ServiceNow applications.

This role allows its users to access the x_1e_core_connect_domain_api_configuration table.

x_1e_core_connect.user

n/a

This role allows its users to use all 1E ServiceNow applications except for the 1E Core application. The role is inherited by the roles used by the 1E ServiceNow applications.

The role is inherited by the 1E ServiceNow solution roles.

Adding a new user in ServiceNow

To add a new ServiceNow user in the 1E Core app:

Login to ServiceNow with Full Administrator credentials.
Search for users in the search field of the navigation panel.
Click the Users tab under User Administration.
Click the New button on the right hand side of the header.

Enter the required details for a new ServiceNow user and click on Submit button.

After clicking Submit the Users list will be displayed. You can check that the user has been added successfully by searching for the user Name in the header.

For administrative users, when switching between ServiceNow apps, ServiceNow does not always change the app context. This can cause the app page properties to be grayed out, preventing edits of the properties. ServiceNow will sometimes display a message at the top of the page to this effect:

"Warning Message: This record is in the <application you just switched to> application, but <the previous app> is the current application. To edit this record, click here."

Clicking on "click here" will correct this issue, but given that this message doesn't always occur, it is best to allow the administrative user to change app contexts as needed. This is done by:

Select the user from the users list to open the user details page
Click on the Settings (gear) icon in the top right corner
Select the Developer tab
Ensure the Show application picker in header option is enabled

The administrative user can now select the current application from the ServiceNow header.

For further information, read 1E Core post-installation tasks for 1E Core.

Adding or removing the 1E roles for an existing user

A ServiceNow global administrator can update the roles for an existing user. This will be required for the 1E Core app to assign the appropriate roles to access 1E and administer the 1E ITSM Connect app.

To update the roles for an existing user:

In ServiceNow, navigate to User Administration→Users and use the search field to find the user you want to update. In our example, we will modify the AppUser user, so we type app in the search field.

When the user is displayed, open their details by clicking on the link in the UserID column for the user.
On the user details page, select the Roles tab and click on the Edit... button. Doing this will display the Edit Members screen.

On the Edit Members screen search for roles containing the word core. In our example we type the text *core in the Collection search field. Doing this displays the two related roles in the Collection list:
- x_1e_core_connect.admin
- x_1e_core_connect.user
To add a role to the user select it from the Collection list and click the > button to move it to the Roles List.

To remove a role which has been assigned to a user, select that role from the Roles List and click the < button.
Once the required roles have been selected click on the Save button to add/remove those roles for the user.
When this is done the User details page will be displayed with the selected user's roles updated accordingly.

Deleting a user

Global administrators have permissions that allow them to delete users from ServiceNow. To do this:

In ServiceNow, navigate to User Administration→Users and use the search field to find the user you want to delete. In our example, we demonstrate deleting AppUser, so we type app in the search field.
When the user is displayed, open their details by clicking the link in the UserID column for the user.

On the user details screen, click Delete button.

A confirmation box will be displayed asking if you want to proceed to delete the user. Click the Delete button to confirm deletion.

Once this is done the user will be deleted. You can verify this by searching for the user in the users list.